Top 10 Video Conferencing Advantages

10 Ways Companies are Using PeopleLink Video Conferencing to Increase Access to Real-Time Information and Improve Transfer of Knowledge.

From dealing with global supply chain issues to grappling with shortages of skilled workers, companies face a host of managerial challenges today and in the near future. But PeopleLink video conferencing can help solve these challenges and more including:

1. Faster Decision Making :

Videoconferencing provides easier access to key personnel. Decisions are not only made faster, but with more consensus and agreement from everyone involved at different locations.

2. Retention of highly-skilled workers:

Retaining highly technical employees is always challenging. Some employees who want to work from their home towns or native places can be allowed to do so by using video conferencing to interact with office field operations remotely. Say a technical support executive goes to a site where the spare part isnt working, explains an IT director. Using the PeopleLink Video Conference on internet data card, the maintenance guy sends pictures in real-time to a tech that specializes in that spare part to help resolve the problem it doesnt matter where the specialist is physically located. As a result, productivity increases along with employee and customer satisfaction.

3. Standardizing work processes and Keeping staff up-to-date on frequently-changing policies:

The global nature of the business these days demands that work processes be standardized to streamline operations and create an international workforce that can operate efficiently. Video conferencing helps streamline the training process while permitting reduction of redundant staff in multiple locations. Further, In this ever-changing world, regulations for the processes alter frequently, as do the organizations procedures for handling them. Using PeopleLink Video Conferencing, companies can train employees at every location in exactly the same way, which assures company-wide compliance without the additional time and expense of sending trainers to each location.

4. Monitoring the quality process and manufacturing:

Video conferencing helps formalize the communication process to ensure that manufacturing units are following the quality standards. As one IT director states, Video conferencing has allowed us to snap inspect our Chinese partners production to be sure they know they are accountable to our standards. Video conferencing allows one manufacturer to see work in progress around the world on a day-to-day basis. In the past, seeing the far-flung production facilities was limited to a few trips a year, thus reassuring management that projects are moving forward per the schedule. Video conferencing also lets the manufacturer demonstrate its flexibility and state-of-the-art products to the clients much faster.

5. Keeping the product development teams and Client needs in Synch:

Project managers and call center managers plan the workloads of their staffs by synchronizing the status and requirements of each on a daily basis. This ensures that the product development teams are in regular synch with each other and customer on regular basis, ensuring the product is built as per the client requirement. Video conferencing meetings create a face-to-face atmosphere that results in teams working more closely toward the same objectives than does audio-only conferencing. The result of ongoing virtual collaboration creates stronger teams of people all sharing a stake in the outcome while enjoying the benefit of working from a home location.

6. Reducing hiring cycle and recruitment costs:

The cost of acquiring talent can be significantly reduced by using video conferencing to pre-interview rather than having the candidate or the interviewer travel to the office or vice versa for the interview .

7. Increased knowledge transfer & Trainings:

By hosting live video conferences with the existing experts, new trainees get on-the-job training without the expense and hassle of travel. video conferencing is the way to facilitate the transfer of specialized job skills and the knowledge of legacy systems of pre-retirement-age employees to younger workers. Through video conferencing, all workers can receive the same training simultaneously. Also, since each training session is available to larger, multi-location audiences, the cost of trainers and travel has been reduced.

8. Leveraging technical expertise across disparate locations

Say a technical support executive goes to a site where the spare part isnt working, explains an IT director. Using the PeopleLink Video Conference on internet data card, the maintenance guy sends pictures in real-time to a tech that specializes in that spare part to help resolve the problem it doesnt matter where the specialist is physically located. As a result, productivity increases along with employee satisfaction. Fewer technical experts are required on staff, and travel costs are reduced.

9. Improving Employee satisfaction, productivity & boosting meeting efficiency

PeopleLink video conferencing helps increase overall productivity because normally staff members traveled frequently between multiple locations for very short meetings. Everyone was tired of being a road warrior, said a Sales Director. Video conferencing allows staff to remain at their desks or in the field instead of wasting time traveling from meeting to meeting. Using video conferencing for internal meetings promotes better attendance and participation.Time, Money and productivity are save by eliminating the need to travel to another location. By allowing workers to ask questions to senior officers through face-to-face video conferencing the employees feel more valuable, closer to senior executives, and more satisfied with the company overall than when they received information second- or third-hand.

10. Finding and screening new offshore partners and Clients :

Just as HR does talent acquisition, business development teams use video conferencing to conduct interviews of potential partners in India and other offshore locations. Through the IP-based equipment, staff can see the people and their facilities and get a truer sense of the business environment. Time and money are saved by doing the leg work from home. By the time the team traveled to the site for final selections, they had already narrowed the pool to a handful of companies worth visiting.